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With most accounting software, paying bills is simpler than invoicing, but we find it to be more intuitive in Xero. QuickBooks Online offers more than Xero in customizing your experience and often lets you accomplish tasks in fewer steps.Ĭollecting money is much more fun than paying it, but a strong accounting program will enable you to do both with ease. Invoicing isn’t complicated with either accounting service, and both Xero and QuickBooks Online have many advanced capabilities. It also includes the “accounts receivable aging summary” in its reports. QuickBooks Online displays detailed information on the “invoicing” screen, with the main dashboard only presenting “income.” Under the totals is a bar graph of amounts you’re owed grouped by how long they’ve been owed. When you log in to Xero, it shows “invoices owed to you” at the top of the screen. It also helps you track your receivables. That said, payments through those apps sync with activity in Xero.Ī good accounting program doesn’t just send invoices. While that gives you more options and could save you money on fees, it’s not as easy for customers to pay. Payment processing with Xero requires signing up for an external provider, such as Stripe or PayPal. Customers just have to click and enter their credit card information, but you’ll have to pay merchant processing fees if they do. QuickBooks Online has payment links and payment processing integrated into its invoicing system.
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QuickBooks Online handily beats Xero in this area. It’s not enough to send an invoice, though, you also need to collect payment. To track time with Xero, you’ll have to sign up for one of several apps available, but you can bill customers for hours worked on your invoices (read our FreeAgent review for a service that really does a stellar job when it comes to this). Project management in QuickBooks Online also tracks time, but it’s a process to set up and add to invoices. Not all accounting software is built for businesses that bill their customers an hourly rate. Xero includes inventory tracking at every subscription level (check out our OneUp review for another service that does it, too). In QuickBooks Online, payment reminders can be selected and applied individually.Īlthough Xero and QuickBooks Online integrate with your existing inventory - updating quantities on hand when you pull items into invoices - only QuickBooks Online charges extra for its inventory functions. Every client who hasn’t paid their invoice will be sent a reminder at seven days past due. In Xero, the reminder settings apply to all customers, though. If your business frequently offers terms, that could be a deal breaker and you may want to check out our FreshBooks review, instead.īoth Xero and QuickBooks Online will send automatic payment reminders on past-due invoices. Xero doesn’t have a place on its standard invoices to add terms, either. Sometimes you’ll need to add notes to an invoice that references a job, terms or just to say “thanks.” QuickBooks Online provides boxes for these notes that appear when the invoice is emailed or printed, whereas Xero’s never show. It lets you choose colors, upload a logo and rearrange the invoice’s layout, too. Although that is useful if you already have an invoice form in Excel that you’d like to continue using, QuickBooks Online also allows you to customize invoices in its software. To customize an invoice in Xero, you have to upload a template through the “settings” menu. When you delve deeper, though, you’ll find key differences between Xero and QuickBooks Online.
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On the surface, these cloud-based accounting software programs offer similar features to their users.
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